REGISTRATION
All participants of the Conference (delegates, speakers, sponsors and industry representatives) must be registered and have a correct name badge. Due to strict insurance conditions there are absolutely no ‘shared’ registrations. Attendees not able to attend for the full Conference should register for “day” rates.
Registration Fees
| Conference Registration |
‘Early’ Registration |
Regular Registration |
|---|---|---|
| MCAA Member Full Registration Includes all conference sessions & social functions |
$875 |
$950 |
| Non-member Full Registration Includes all conference sessions & social functions |
$925 |
$1,000 |
| Student/Retiree Full Registration Includes all conference sessions & social functions |
$650 |
$725 |
| One Day Registration Includes conference sessions for nominated day only. Excludes all social functions |
$350 |
$425 |
| Student/Retiree One Day Registration Includes conference sessions for nominated day only. Excludes all social functions |
$225 |
$300 |
| ONLINE Japanese Encephalitis Virus Conference Session Only available online on Tuesday 22nd August 2023 Register Now |
$75 |
$75 |
Online Registration
Please click below to register via secure online registration form.
JEV One Day Online Conference Only
Please click below to register for JEV One Day Online Conference Only via secure online registration form.
Download Registration Form
Alternatively, complete the Registration Form and return to East Coast Conferences amy@eastcoastconferences.com.au
Registration Procedures
- Ensure you have read and accept the Registration Conditions listed below.
- Please click here to register via secure online registration
- Alternatively, complete the Registration Form and return to East Coast Conferences via post to PO Box 848, Coffs Harbour NSW 2450 or email your completed form to amy@eastcoastconferences.com.au
- Include payment details for credit card, cheque (made payable to ‘MCAA Conference’) or electronic deposit into Account Name: ‘MCAA Conference’ BSB: 082-356 Account Number: 90-963-0469. Please note the Registration Form is a TAX INVOICE.
- Once payment is made, you will receive a confirmation letter and Official Tax Receipt.
Registration Categories
‘Early’ Registration – for all full registrations received prior to 5pm on Friday 7th July 2023. To be eligible for this rate, payment must be received within 14 days of the early registration cut-off date. If payment is not received within this time, regular rates will automatically apply. Each full early registration includes all conference materials and daytime catering for four days; one ticket for the welcome reception, social event dinner and conference dinner.
Full Registration – for all full registrations received after 5pm on Friday 7th July 2023. Inclusions for all full registrations (‘Early’ and Regular): All conference materials and day time catering for all days of the conference. Each full early registration includes all conference materials and daytime catering for four days; one ticket for the welcome reception, social event dinner and conference dinner.
Student/Retiree Full Registration – This rate is available for full-time students (must produce a current student ID at registration) and retired delegates. Each student/retiree full registration includes all conference materials and daytime catering for four days; one ticket for the welcome reception, social event dinner and conference dinner.
Day Registration – For delegates who are only able to attend one day of the conference, there is a “Day Registration” rate available for attendance on the Monday, Tuesday, Wednesday or Thursday only. Due to strict insurance considerations, ‘shared’ registrations are NOT allowed. Inclusions for day registrations: All conference materials and daytime catering for chosen day. Does not include entry to social functions, however, attendees can purchase tickets for these events separately.
MCAA Membership – Only financial Members of MCAA may register at the discounted “Member” rates.
Registration Conditions
Payments
Payment is required to confirm registration and is due at the time your completed registration form is received. Delegates who still have outstanding registration fees at the time of the Conference will be required to complete a ‘Payment Guarantee Form’ which will require credit card details. If payment has not been received 30 days after the event, the nominated credit card will be charged for any outstanding fees. Please note that this is a strict condition of registration.
Credit Card
Visa and Mastercard. The following processing fees will be incurred: 1.8% Visa and Mastercard. Credit card payments will show up on your credit card statement as payment to “East Coast Conferences”.
Tax Invoice and Receipts
Please note that once paid, the Registration Form is recognised by the Australian Tax Office as a compliant Tax Invoice. Once payment has been received, a delegate confirmation letter will be posted or emailed to the address given (please indicate your preference for email or posted confirmation on the registration form).
Billing Address
Please include Billing Address details on the registration form if applicable. All payment related correspondence (i.e. invoices and receipts) will be sent to the Billing Address.
Refunds and Cancellations
All cancellations must be made in writing (via post, fax or email) to East Coast Conferences. Registration fees will be refunded less a 25% cancellation fee prior to 5pm on Friday 7th July 2023. After this date we regret that no refunds will be made, however substitute delegates will be accepted. Please note that cancellation fees will apply whether or not payment is received at the time of registration. By submitting the registration form, you are agreeing to these conditions. Please refer to the Accommodation Booking Conditions if booking your accommodation via the registration form.
Shared Registrations
Please note one registration form with payment must be received per attending delegate. Shared registrations are not permitted due to legal and insurance reasons. Day registration rates are available should you be unable to attend the full conference.
Dietary Requirements
We cater for guests who require a vegetarian, gluten free meal or food allergies (such as nut, shellfish or egg). However, any lifestyle meal requests may be subject to a menu surcharge. All dietary requirements need to pre-arranged at least 7 days prior to the commencement of the conference.
Social Functions
If your registration includes a social ticket, they will only be allocated to you if you indicate your attendance.