Insurance and Disclaimer
East Coast Conferences complies with all legislation which is designed to protect the rights of the individual to privacy of their information, including the Privacy Act 1988 (Cth). Information collected with respect to your registration for participation in this Conference will only be used for the purposes of planning, conduct of the event or communication regarding future events. These details may be made available to parties directly related to the Conference including but not limited to the East Coast Conferences, MCAA, venues, accommodation and travel providers (for the purposes of room/travel bookings and Conference options), key sponsors (subject to strict conditions) and other related parties as deemed necessary. It is also usual practice to produce a ‘Delegate List’ of attendees at the Conference and to include the individual’s details in such a list. By registering to attend this Conference, you acknowledge that the details supplied by you may be used for the above purposes. It is your responsibility to ensure that all information provided to the East Coast Conferences is accurate and kept up to date. To access or update your information, please email firstname.lastname@example.org
In the event of industrial disruptions or natural disasters and East Coast Conferences cannot accept responsibility for any financial or other losses incurred by the delegates. The Organising Committee and East Coast Conferences take no responsibility for injury or damage to persons or property occurring during the Conference. All insurance, including medical cover, or expenses incurred in the event of the cancellation of the Conference is the individual delegate’s responsibility.
Delegates are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in the Conference, or through the cancellation of the Conference itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Committee and East Coast Conferences will take no responsibility for any participant failing to insure.
East Coast Conferences shall not be liable for any loss caused by the cancellation of the conference where such cancellation is due to Force Majeure. The organisers will use all reasonable efforts to conduct the conference despite the intervention or occurrence of any such cause.
In this clause, Force Majeure means circumstances which are beyond the reasonable control of East Coast Conferences and which are reasonably likely to affect East Coast Conferences successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for a party to perform its obligations as originally contracted under this Agreement, including: fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility service, collapse of building structures, widespread disease or other public health emergency (including pandemic or epidemic), strike or other industrial action, the outbreak or declaration of war, act of terrorism, revolution or government orders or action (including the declaration of a State of Emergency).
If, as a result of Force Majeure, East Coast Conferences cancels the Event/s, ECC shall use reasonable commercial endeavours to reschedule the Event.
Without prejudice to its obligations East Coast Conferences accepts no liability and will not be liable for any compensation where the performance of its obligations under this Agreement is affected by Force Majeure.
Privacy and Data Collection
In keeping with the provisions of the Privacy Amendment (Enhancing Privacy Protection) Act 2012 and the Privacy Regulation 2013 of the Australian Privacy Act, East Coast Conferences is committed to the protection of the privacy of the personal information received from its clients, delegates and individuals during the ordinary course of business. East Coast Conferences will only collect and hold personal information that is necessary to have in order to attend to your related business needs. This will include such information as your name, address and contact details. Usually, we will collect the personal information directly from you. However, sometimes we may collect the information from other parties.
Non-personal information is collected behind the scenes by the East Coast Conferences web server and is used to compile general website usage statistics or to facilitate access to restricted website services. Such information includes:
- IP address of computer
- Browser-related information
- Locations visited on the website
- HTTP cookies
- IP address
Further information about the Australian Privacy Principles can be obtained by visiting the Office of the Australian Information Commissioner’s web site at www.oaic.gov.au/privacy.
General Data Protection Regulations (GDPR) Policy
East Coast Conferences is proud to operate all Conferences in accordance with the General Data Protection Regulations (GDPR) which came into effect on 25 May 2018. This also demonstrates our commitment to protecting the privacy of all personal data provided by our delegates during the registration process.
Prior to registering for a conference, each delegate will be asked to give consent for data processing associated with the conference they are registering for. Please see more detail about our GDPR policy below.
Why we ask for your personal data
We are committed to protecting the privacy of all personal data you provide during the conference registration process. The following statements describe what we are doing with your data, how long we will store it and more, so you are fully informed prior to your consent.
What we are doing with your data
We process your personal data to facilitate your event registration and to keep you informed about updates and news associated with the conference you have registered for. We will not share your data with anyone unless it is necessary in providing services to you. The organisation or Institute who is hosting the conference or event will also have access to your data to update their records. Sponsors and exhibitors of the conference will have access to the list of delegates (name, organisation and email address only). You will have the opportunity to opt-out of being included on the sponsors’ delegate list during the registration process.
How long will your data be stored
East Coast Conferences will store your data for up to 3 years following the end of the event.
Data Controller Details
East Coast Conferences
189 Harbour Drive (PO Box 848)
Coffs Harbour, NSW, 2450 AUSTRALIA
Phone: +61 2 6650 9800
(Note: Registration for any of our conferences cannot progress without providing consent).